Administrative Assistant

Responsibilities and Duties:

• Provide ongoing administrative and organizational support to the office 
• Answer and direct incoming calls accurately and professionally 
• Greet and direct visitors, forwarding inquiries to appropriate personnel 
• Sort and deliver mail and packages; occasionally moving packages weighing up to 30 pounds 
• Maintain stock of office supplies at the beginning of the day 
• Maintain supply of kitchen, cleaning, and first-aid items 
• Maintain an orderly and professional front desk appearance 
• Prepare office in the evening for the next day's operations 
• Provide service to Closers, Scheduling and Processors with questions regarding Lender Closing packages 
• Coordinate closing packages and lender documents 
• Collect, review, log and image collateral documents for accuracy and completion and submit for funding approval 
• Run reports from the corporate operating system, export data, and generate detailed charts and graphs
• Maintain executive schedules and calendars
• Compile, distribute, and/or mail packages and communications to employees, customers, affiliates, investors, etc. 
• Manage the executive office organizational system including filing, record keeping, mail management, and archive submission and destruction
• Complete all other duties as assigned by manager
• Adhere to company safety standards and help promote a safe working environment for office and field warranty employees, subcontractors and homeowners 
• Prepare and issue Owner's Title Insurance Policies within 60 days following closing.
• Prepare and issue Loan Title Insurance Policies within 60 days following closing for lenders.
• Review title commitments, closing documents, endorsements, and final title information before issuing policies.
• Verify that policy information accurately reflects the insured parties, lender, loan amount, legal description, property information, policy amount, and applicable endorsements.
• Confirm all title requirements necessary for policy issuance have been satisfied.
• Make necessary updates and corrections before finalizing policies.
• Ensure policies comply with Fidelity National Title Insurance Company and First Excel Title LLC requirements.

Position Standards:

• Strong knowledge of MS Office 
• Team Player 
• Attention to Detail 
• Organizational Skills 
• Positive Attitude 
• Self Starter 
• Strong Communication Skills (written and verbal) 

Position Requirements:

• College degree preferred 
• Office management experience preferred 
• Title experience preferred