Account Payable Specialist

Description

Summary

The Accounts Payable Specialist is the central point of contact for the Procure to Pay process flow. He/She will be responsible for ensuring accurate and timely payment of vendor invoices, expense reimbursements, and adherence to internal financial controls. Key duties include matching invoices to purchase orders, reconciling accounts, managing vendor relations, and supporting month-end closing.

Essential Duties and Responsibilities

Vendor file Administration

• Set-up new vendors records including proper Pay-to, W-9, ACH, and payment terms as required.
• Act as the primary contact for vendors, resolving discrepancies, disputes, or missing documentation.
• 1099 tracking and reporting including filing of annual tax forms.
• Provide analysis and evaluation as needed or requested.
• Indicators: vendor satisfaction, 

Invoice processing

· Review, code and process high-volume vendor invoices within Moba’s Table of Authority requirements.

· Responsible for collection and input of all payable invoices through Third Party Bill Payment Application.

· Ensure accurate and timely payment of vendor invoices.

· Reconcile vendor statements and the AP sub-ledger to the general ledger.

· Prepare and perform check runs, ACH payments, and wire transfers.

· Manage vendor relations including payment status and problem resolution.

· Intercompany invoicing and netting coordination.

· A/P aging preparation and reporting.

Indicators: Vendor satisfaction, Days payable outstanding, Net Working Capital, accurate monthly reporting

Expense Report Processing

· Review / Extract expense report data from third party software application.

· Review and approve coding of employee expense reports.

· Prepare and perform weekly ACH payments and wire transfers for employee reimbursement.

· Provide employee communication as needed for payment status and/or problem resolution on expense report issues.

Indicators: Employee satisfaction, Days to pay, accurate monthly reporting

Accounting Support

· Produce prompt and accurate monthly account reconciliations for applicable general ledger accounts.

· Provide financial audit support as needed.

· Provide accounting support for the Finance team as required.

· Perform ad hoc analysis as requested.

Indicators: Monthly G/L accuracy, Finance Team satisfaction, Audit feedback

Requirements

Qualifications/Skills/Experience:

• Act and think on a high level individual contributor in Accounting and Finance.
• 3-5  year experience in a similar job and environment.
• Excellent command of English (verbal and writing) to correspond with vendors and internal teams.
• Punctual, responsible, pro-active and trustworthy.
• Detail-Oriented and Exceptional accuracy in data entry and numerical analysis.
• Proficiency in MS Office including Excel (VLOOKUP, PivotTables, formulas, etc.) and ERP systems.