Administrative Specialist 1 - Dispatch (Multiple Positions) Full-Time and Temporary

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

OREGON YOUTH AUTHORITY

Administrative Specialist 1 - Dispatch

Woodburn - MACLAREN YOUTH CORRECTIONAL FACILITY

The Oregon Youth Authority (OYA) is filling multiple full-time and temporary Administrative Specialist 1 positions at MacLaren Youth Correctional Facility. This role supports campus operations, staffing, dispatch, and intake functions. You will coordinate staff schedules, maintain secure records, support youth intake processes, and ensure smooth daily communication across the facility.

Key duties include monitoring LEDS/NCIC databases for information related to OYA youth on community supervision; entering, confirming, and clearing warrants; sending custody detainers to detention centers, county jails, and correctional facilities housing OYA youth; and developing scheduling templates while coordinating daily schedules for MacLaren direct care staff and support services.

We are seeking someone highly organized, a strong communicator, and able to manage confidential information. The ideal candidate is a self-starter who thrives in a fast-paced environment, prioritizes tasks effectively, and works well in a team. This position supports critical 24/7 operations impacting youth, staff, and public safety.

For a complete list of duties and responsibilities, please click here.

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

• An equivalent combination of education and experience.

Special Qualification:

• Must be able to be Inquiry/Entry Law Enforcement Data System (LEDS) certified within 90 days of hire date or currently hold an Inquiry/Entry LEDS certification upon hire.

Desired Attributes: If you have these qualities, let us know. It’s how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

• Strong written and verbal communication skills

• Ability to handle sensitive and confidential information properly

• Highly organized

• Self-starter with ability to be a solid team player

• Ability to prioritize tasks and pivot as needed

• Able to focus on tasks in an active environment

How to Apply:

• RESUME AND COVER LETTER REQUIRED: In your cover letter, please describe your experiences, skills, and knowledge as they relate to the DESIRED ATTRIBUTES/APPLICATION SCORING CRITERA section of the announcement and explain why you are the best fit for this role. Limit your cover letter to no more than 2 pages and ensure it is in PDF format for accessibility.

• Ensure your application and/or resume thoroughly reflect your skills, experience (both lived and professional), knowledge, and/or education pertinent to this position, including how you meet the minimum qualifications and any/all desired attributes. In your resume include dates of employment and descriptions of duties/responsibilities for each position.

• Complete the questionnaire.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This step will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments.

Caution: If you fail to follow these instructions, including failing to attach a cover letter and resume as described above, we will have to disqualify your application. We cannot consider incomplete or late applications.

Additional Details:

• Multiple Positions: This recruitment announcement will be used to establish a list of qualified candidates to fill current and future vacancies.

• Temporary: This job posting includes temporary positions which do not include the typical benefits available for permanent employees. Temporary employees may be eligible for employee health benefits offered through the Public Employees Benefit Board (PEBB) as outlined in the Patient Protection and Affordable Care Act. Temporary assignments will not exceed six months or 1040 hours.

• Your application materials are used to determine your starting salary range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on the anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

Tentative Recruitment Schedule:

• 1st Round Interviews: March 30, 2026

• 2nd Round Interviews: April 6, 2026

​

Would you like to learn more about this position or how our application process works? Join our Recruitment team every other Wednesday between 11am-11:30am PST during our OYA Career Chat Sessions. We can assist you with all your application and agency questions!

Click Here to Register for OYA Career Chats!

ABOUT OYA

At OYA, diversity, equity, and inclusion are more than just words on a page. To meet our mission and live our values as an agency, DEI must be at the heart of all we do. We support cultural competence, develop teams and cultivate leaders in ways that are equitable to everyone, especially people of color, those who identify as LGBTQ+, or those from other marginalized communities. We are explicit and intentional as we identify resources that all our youth and staff need to grow and prosper. Our DEI work connects closely with our culture of positive human development, with safe and supportive environments where everyone is held accountable and connected to their community. The end goal is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments.

If you are looking to join a team that values individual and cultural differences, with the opportunity to contribute to youth reformation by enriching our workforce with diversity, OYA wants to hear from you!  People of color, women, and other members of historically marginalized communities are strongly encouraged to apply!

For more information please visit www.oregon.gov/oya.

What's in it for You?
OYA values our employees. We believe that your time outside of the workplace is as valuable as it is inside the workplace. We offer a great work/life balance with flexible work schedules on most positions and a competitive benefits package, including low-cost, high-coverage health insurance, generous time-off, and a competitive retirement plan.

Discover more about working in Oregon state government by clicking here.

This position is represented by the Service Employees International Union (SEIU/OPEU). By joining and maintaining your membership with SEIU Local 503, the following benefits are available to you such as:

• $2,500 life insurance policy paid for by your union, SEIU Local 503. This policy is in effect if you are an active member.

• Up to $200,000 of additional life insurance can be purchased. Up to $100,000 member life, $40,000 spouse and $10,000 child is guaranteed within the first 90 days of new union membership.

• Short Term Disability insurance is guaranteed if purchased within the first 90 days of new union membership.

• Legal insurance enrollment is available to purchase within the first 90 days of new union membership.

• Tuition reimbursement.

For more information on SEIU, please click here.

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or ​expression, veteran status, or any other status protected under federal, state, or local law.” The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities.  In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards. 

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. OYA uses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:          

For questions about the job announcement, email the OYA recruitment team at OYAjobs@oya.oregon.gov.