Accounts Payable Coordinator

This position is responsible to safeguarding the company assets. Reviewing and reconciling assigned vendor statements to ensure timely payments.  Required to review, prepare, and accurately process all assigned Vendor invoices using manual and automated techniques.  Assist in submitting new and change requests to maintain accuracy of master data.  Required to research and resolve open invoices, errors, and misapplied payments.  Responsible for preparing, logging, and scanning all invoices received via mail or email into the workflow.  Daily and continuous communication with internal and external customers is required.  Will assist in ad-hoc department projects as needed.

JOB DUTIES

• Receive, open, prep, scan, and validate daily invoices into workflow.
• Accurate invoice processing in current ERP system; including review of purchase order receipts, GL account coding, approval authorities, duplicate entry, and other relevant areas as defined by Accounts Payable Supervisor.
• Reconciliation of vendor statements; including resolving open/old invoice activity; requesting invoice copies; and ensuring processing of all invoices to system
• Identify, research, and resolve vendor issues. Field vendor questions, research paperwork, check invoices status, and work with the vendor to resolve issues.
• Maintain Accounts Payable files in accordance with current scanning filing system.
• Work with accounting on Company permits and licenses.
• Work with other departments and business units to resolve open workflow items.
• Provide courteous and professional support services to both internal and external customers.
• Adhoc Department projects and activities assigned by AP Supervisor. •

EDUCATION
• High School Diploma

EXPERIENCE
• Two to four years of accounts payable or related business experience.

KNOWLEDGE, SKILLS, & ABILITIES (KSA’s):
• Strong data entry and problem-solving skills.
• Ability to work accurately and independently in a high volume, fast paced environment.
• Attention to administrative details.
• Strong computer skills with a proficiency in Excel, Word and SAP.
• Excellent organizational and communication skills: both oral and written.
• Ability to adapt to change and strive for high performance levels.
• Understanding of front-end scanning and workflow; Open Text Knowledge preferred

JOB TYPE: Full-Time

PAY: $20.19 - $25.00 / hour

BENEFITS:

401 (k)
401 (k) Matching
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
Employee Assistance Program
Employee Discount
Paid Time Off
Tuition Reimbursement
Flexible Spending Account
Health Savings Account
 

SCHEDULE: Monday to Friday

 WORK LOCATION: Office located in Thorofare NJ.