HR Assistant

Citiguard is seeking a dedicated and proactive Human Resources Assistant to join our team. Reporting to the Human Resources Manager, this role is essential in providing administrative support to various HR functions and ensuring the effective outcomes of daily human resources duties within the organization. The ideal candidate will possess a strong understanding of HR practices and be skilled in fostering a positive workplace culture.

Duties:

• Handling daily administrative and HR duties.
• Oversee employee orientation programs to ensure smooth onboarding experiences for new hires.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, and professional licensure.
• Manages employee files.
• Oversees I-9 compliance.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Handles EDD Claims.
• Utilize human resources management software such as ADP Workforce Now, for efficient HR and Payroll operations.
• Conducts or acquires background checks and employee eligibility verifications.
• Conduct regular audits of HR processes to ensure compliance with legal regulations and company policies.
• Performs other duties as assigned.

Education and Experience:

• High School Diploma or equivalent.
• Bachelor's degree in Human Resources, Business Administration, or a related field highly preferred.
• Two (2) years of experience in Human Resources required.
• Proficient in using HR software systems for managing HR functions.
• Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels of the organization.
• Ability to work independently as well as collaboratively within a team environment while managing multiple priorities effectively.
• HR Certification a plus.

Required Skills:

• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.
• Proficient with Microsoft Office Suite and ADP Workforce Now. 
• Thorough knowledge of employment-related laws and regulations.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to prioritize tasks and to delegate them when appropriate.
• Strong analytical and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Communicate verbally to staff, clients and coworkers in transmitting and gathering information.
• Hear information transmitted verbally by phone or radio.
• Adequate vision required to be able to read information from printed sources and computer screens, as well as color vision and fields of vision to perform job functions.
• Must be able to tolerate work in an indoor environment.

If you are passionate about human resources and eager to contribute to a dynamic team, we encourage you to apply for this exciting opportunity!