Assistant Event Coordinator (T006&T009)

Job Description Summary:
 

Job Description

 

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Perform set up and tear down duties at events
• Perform administrative office support such as filing, copying, answering phones, organizing event supplies, moving equipment, assembling marketing materials, office runner, etc.
• Provide site support for all special events required by providing a variety of tasks through the duration of the event
• Assist with vendor and sponsor hospitality at events
• Assist in accounting and reporting for events
• Maintain familiarity with strategic district levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

Required Experience:

• Less than one (1) year of experience, preferably in events or recreational activities
• Able to do heavy lifting on occasion
• Experience using Microsoft Word & Excel
• Have dependable transportation

Desired Experience:

• Basic knowledge of recreation trails, programs, and activities
• Ability to meet and exceed District and staff goals
• Deep interest in outdoor events, and recreational and leisure pursuits and being a productive part of a team
• Ability to understand and follow oral and written instructions
• Must have good oral communication skills

Required Education/Certification/License:

• High School Diploma or GED
• Valid Texas driver’s license

Desired Education/Certification/License:       

• Highly competitive applicants for this position will be pursuing a bachelor’s degree in event management, hospitality management, outdoor recreation, recreation management, parks and recreation, recreation administration, leisure administration, or related field
  and/or have equivalent related experience

Success Factors/Job Competencies:

• Time Management – the ability to manage multiple projects at one time.
• Self-Motivated – the ability to think critically about event programming and set projects up for long-term success

Physical Demands and Work Environment

 

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. Employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides out in the field for long periods of time exposing the employee to weather conditions prevalent at the time.