Office Coordinator

Position Summary
Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to
staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Essential Functions
 Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
 Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
 Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record
retention, duplication, faxing, mail distribution, and ordering of supplies.
 Performs scheduling and monitoring of time/payroll reports.
 Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel
expense reports).
 Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
 Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical
reports, and personnel records.
 Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains
appropriate files.
 Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state
and local standards.
 Maintains compliance with all Orlando Health policies and procedures.

Education/Training
High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required.
Licensure/Certification
None.
Experience
Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.