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- Support on facilities actions including the coordination of contractor management, health and safety, fire risk assessments and property maintenance
- Negotiating and managing contracts with external suppliers and service providers, such as cleaning, security, and landscaping and other property related suppliers
- Manage admin inbox and correspondence and deal with all issues and queries from employees and Partners efficiently
- Support the team in relation to the Sales Ledger, including posting bills, credit notes, exporting and importing sales data
- Support the team in relation to Purchase Ledger, including posting invoices/credit notes, prepare payment runs, enter new suppliers, post staff expenses
- Prepare and post disbursement from PL invoices and staff expenses to CCH database
- Support the Credit Controller including taking client payments over the phone or in person
- Assist with preparing monthly management reports
- Maintain and amend CCH client/contact database and Excel spreadsheets as required, including employee profiles
- Support the team with processing daily timesheets, amend incorrect postings and chase any outstanding
- Generate reports on CCH Practice Management and ad hoc reports as requested
- Minimum of 2 years in a business administrative role
- Fully computer literate, including excellent Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
- Understanding of in-house systems such as CRM and accounts systems (CCH and Xero)
- Understanding of general bookkeeping
- Excellent telephone manner with good interpersonal and communication skills
- Great communication skills with the ability to work well on own initiative as well as part of a team
