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As PA Administrator you will be joining an established and well-respected employer in Banbury, on a full time, permanent basis (office based). You will provide full administrative support to designated departments and assisting others as required. In addition, you will take responsibility for supporting on reception when required.
As PA Administrator, you will be responsible for:
PA Role
- Direct responsibilities to designated teams and across the company, providing; diary management, call handling and general support as required
- Providing administrative support to a designated team including creating, reviewing and distributing correspondence and client information
- Completing digital dictation
- Proactive client liaison - confirming appointments, recording data and logging details onto the Microsoft Schedule diary system to ensure optimum time management
- Handling telephone contact with clients, making appointments etc.
- Maintaining seamless paperless office environment and ensure it is accurate and up to date. Including regular archiving and proactive drive towards paperless office
- Utilising systems to maintain accurate and secure data management
- Organising lunches and other client contact activities for designated sections
- Supporting with Board meeting attendance and minutes where required
- Providing Marketing support where required
- Sorting and scanning of post and documents for Partners and Departments
- Training new starters and existing staff on internal procedures, specifically relating to use of technology
Reception Admin Support
- Taking an active role on reception covering for periods of the week on a rota basis. This will require permanent physical presence on reception for several days a week, providing seamless front of house experience for visitors and our own people
- Preparing meeting rooms, ensuring an outstanding client experience
- Accurately processing incoming and outgoing post, deliveries, couriers, and international mail
- Ensuring parking and external premises are fit for purpose and maintained in conjunction with the facilities team
- In conjunction with IT, supporting users with meeting room technology and set up
- Overall ownership of client meeting areas and staff recreation room including, coffee machine, drinks, weekly stock ordering and liaising with cleaners
- Working with IT to manage electronic signing in and out technology
- Working with Admin team to maintain stock levels and order consumables, stationery and large meeting lunch orders for the business
- Unlocking premises ready for office opening
Critical Skills Required
- Fully computer literate, including excellent Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
- Excellent telephone manner with good interpersonal and communication skills
- Ability to work on your own or in a team
- Ability to work under pressure and prioritise work effective and efficiently
- Flexible attitude to work patterns
- Excellent organisation and administrative skills
- Accurate data inputting skills and eye for detail
- Ability to use initiative in terms of decision making
The true benefit of working for this employer is the culture and values driven environment, which promotes sustainable development for all their talented people.
They also offer:
- Competitive salary of 25,000 - 32,000
- Enhanced Employer Pension Contribution
- 23 days' holiday per annum plus Bank Holidays (Increases with length of service)
- Use of benefits platform
- Life assurance
- Flexible working Structure: Flex-e
- Private Medical Insurance, provided by Vitality
- Medical Cash Plan, provided by Health Shield
- Comprehensive Employee Assistance Programme (EAP)
