Administration Assistant

PersonalAdministration Assistant

A leading facilities company based in Basildon, Essex are seeking a dynamic and organized individual to join their friendly team as a Personal AdministrationAssistant. This position offers a unique opportunity to contribute to the smooth functioning of our organization by ensuring effective personnel management and secretarial support.

Key Responsibilities: Personal Administration Assistant

Organizational Skills:
Demonstrate excellent organizational skills to manage and prioritize tasks efficiently.
Coordinate and schedule meetings, appointments, and events.
Use of Microsoft Office Suite, particularly in Excel

Discretion:
Exercise discretion and confidentiality in handling sensitive information.
Manage confidential documents and communication with utmost professionalism.

Director Support:
Work closely with directors to provide administrative and secretarial support.
Prepare reports, presentations, and other documentation as required.

Health and Safety:
Oversee health and safety protocols and ensure compliance with regulations.
Actively promote and maintain a safe working environment for all employees.

Procurement:
Assist in procurement activities, including vendor communication and contract management.
Collaborate with relevant departments to ensure timely and cost-effective procurement.

Staff Support:
Provide support to all staff members, addressing queries and concerns promptly.
Facilitate communication between management and employees.
Manage staff rotas, holiday/absences/appointments/payroll Records

Spreadsheets:
Proficiently manage and maintain spreadsheets for various purposes.
Analyze and present data in a clear and concise manner.

Qualifications and Skills:

• Proven experience as a Personnel Officer, Secretary, or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Discretion and ability to handle confidential information with sensitivity.
• Familiarity with health and safety regulations and procurement processes.
• Proficiency in Microsoft Office Suite, particularly in Excel.