Executive Assistant

SF Recruitment have partnered with an organisation in the heart of Birmingham who are looking to recruit an EA on a permanent basis, to support 3 Directors.

Working pattern: hybrid full time
Salary: up to £40,000


To provide high level support, to include:
-Comprehensive diary management, proactively reviewing and prioritising commitments, resolving scheduling conflicts, organising internal and external meetings, and ensuring preparation of relevant paperwork
-Effective inbox management, handling all incoming emails, prioritising and responding on behalf of the Directors where appropriate, and acting as a first point of contact to ensure timely and effective communication
-To work closely with the Directors, dealing with confidential information in a sensitive and discreet manner
-Production of itineraries/ correspondence/ presentations to a high level of accuracy
-Co-ordination of travel requirements, both domestic and overseas, in line with company guidelines
-Co-ordinate management of the Directors' wider teams, including holiday requests, monitoring absence etc
-Expense and purchase order processing and approval, liaising with the Finance Team and Directors' direct reports
-Co-ordination of and attendance at Leadership Team meetings
-Co-ordination of Board meetings, including assistance with Board governance and on-boarding
-Co-ordination of Local Authority meetings
-Working with the Projects and Events teams on relevant company projects
-Management of contacts and data
-To work closely with the EA to the Chief Executive, co-ordinating diaries and ensuring that duplication of attendance at events is avoided where possible
-To deputise for the Chief Executive's EA when required, taking calls, managing the diary, and other requirements
-To always demonstrate a flexible and professional approach-Able to identify and implement ways of continuously improving existing ways of working
-Good knowledge of Microsoft Suite
-Any other duties deemed commensurate with the role