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MAIN DUTIES
Finance Administration Duties - 8..00a.m. start or 8.30a.m. start Monday to Friday - Full Time hours
- Assisting with providing financial and administrative support.
- Assisting with the management and planning of trips including the collecting of monies, producing lists to trip leaders etc.
- Request quotations and ordering of transport including coaches, vans and minibuses for visits, sports fixtures, trips and early bus finishes
- Communication with bus companies regarding any updates etc.
- Deal with enquiries from staff, suppliers, Council and other outside agencies
- Contribute to the planning, development and organisation of support service systems/procedures/policies
- Orders, deliveries and invoices processing procedures from the delegated budget via the System and complying with 'Best Value' principles
- Getting comparisons for goods ordered
- Manage stock of admin items e.g. Envelopes, paper, stationery etc.
- Banking of cash/cheques
- Provide personal/administrative and organisational support to other staff including: Advise staff to obtain 'Best Value’ when purchasing items for departments.
- Administration of the Communications system
- Assist with procurement procedures, to ensure best value principles are adhered to.
- Monitor and manage stock in Finance office within an agreed budget, cataloguing resources and undertaking audits as required
- Ensure financial records are retained for Audit purposes and/or disposed/destroyed correctly within the given time limits.
- Obtain and keep records of BACS information for suppliers and keep updated on FMS and run the audit report monthly and get it signed off by Director.
Responsibilities
- Contribute to the overall ethos, work and aims.
- Comply with and assist with the development of policies and procedures relating to safeguarding, health, safety and security and GDPR, reporting all concerns to an appropriate person.
- Develop constructive relationships and communicate with other agencies and professionals.
- Attend and participate in regular meetings.
- Recognise own strengths and areas of expertise and use these to advise and support others.
- Seek to be positive and build up the common good through their own individual contribution.
- Offer ideas and suggestions for making things better, bringing solutions to challenges/problems
- Appreciate that whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified in this job description
