Executive Assistant

A unique and demanding opportunity has arisen for an experienced, highly proactive Executive Assistant to support a high-net-worth individual (HNWI) with international business and personal affairs. This is a dynamic, fast-paced role requiring global travel and the flexibility to operate across multiple time zones. The successful candidate will play a critical part in ensuring the smooth running of both the principal’s business interests and lifestyle management.

Key Responsibilities:

Travel Management:

• Arrange and coordinate all aspects of complex global travel itineraries for the principal, their family, and support team (including private aviation, commercial flights, visas, transfers, and accommodation).
• Proactively manage last-minute changes and ensure contingency plans are in place.

Business Support:

• Provide comprehensive EA support including diary management, meeting scheduling, document preparation, and email handling.
• Act as a gatekeeper and point of liaison between the principal and business stakeholders, partners, and advisors.
• Assist with research, reporting, and high-level administrative tasks.

Lifestyle & Household Coordination:

• Liaise with private staff including chefs, drivers, household and security personnel to ensure smooth day-to-day operations.
• Arrange personal appointments, events, and social engagements.
• Oversee and maintain a high standard of service across all elements of the principal’s personal and professional life.

Person Specification:

Essential:

• Proven experience supporting a HNWI, C-suite executive or in a similar private EA role.
• Demonstrable experience arranging global travel and working within high-pressure, time-critical environments.
• Willingness and ability to travel internationally and remain in other countries for extended periods, sometimes at short notice.
• Impeccable organisational skills and acute attention to detail.
• High level of discretion and professionalism.
• Strong communication and interpersonal skills.
• Ability to work irregular hours, including evenings and weekends.

Desirable:

• Prior experience in a similar lifestyle-focused, global EA role.
• Familiarity with international customs, luxury travel, and high-level business environments.
• Proficiency in Microsoft Office, Google Suite, and travel management tools.

Additional Information:

• Must hold a valid passport and be fully eligible to work and travel internationally.
• Background checks and references will be required.

Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.