Administrator

Administrator & ReceptionistBristol£28,000 to £30,000 plus benefits.

Administrator & Receptionist vacancy in Bristol - We’re looking for an organised and proactive FOH Office Coordinator to join a highly respected financial services firm based in central Bristol. This is a varied and hands-on role covering facilities, reception, office administration, post room coordination, and health & safety. The ideal candidate will be confident, adaptable, and comfortable multitasking in a fast-paced, professional environment. If you enjoy being the go-to person who keeps everything running smoothly, this could be the perfect opportunity.

Front of House & Office Administration:

• Providing a warm, professional welcome to all clients, visitors, and staff.

• Setting up and coordinating meeting rooms and internal events (e.g. training sessions, client meetings).

• Managing and ordering kitchen and hygiene supplies, including meeting refreshments.

• Ensuring all shared spaces (conference rooms, kitchens, reception areas) remain tidy and H&S compliant.

• Coordinating room bookings and diary management via Outlook.

• Supporting AV/IT setup for meetings and reporting any issues to the IT team.

• Booking travel and accommodation for staff as required.

• Handling all incoming/outgoing post and courier requests; maintaining archiving systems.

• Assisting with document management: scanning, photocopying, binding, laminating.

• Overseeing stationery stock and replenishment.

Facilities & Health and Safety:

• Logging and reporting any building-related issues (e.g. lighting, HVAC, maintenance).

• Liaising with landlords and contractors to ensure a high standard of upkeep across the premises.

• Supervising cleaning services and maintaining general housekeeping standards.

• Coordinating scheduled and ad-hoc maintenance, including compliance with landlord and legislative requirements.

• Booking and tracking mandatory training (First Aid, Fire Warden, etc.) for staff.

• Conducting regular office and fire risk assessments and ensuring H&S compliance.

• Managing Display Screen Equipment (DSE) assessments, including for returning staff.

• Maintaining a daily fire register via the office desk booking system.

We are an equal opportunities employer and welcome applications from all individuals regardless of age, disability, gender, race, religion, sexual orientation, or background.