Higher Clerical Assistance

Higher Clerical Assistance

Corus Consultancy

Posted 16 days ago, valid for a day

Cardiff, South Glamorgan CF24 0TB, Wales

£12.2 - £12.21 per hour

Full Time

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Sonic Summary

The job involves providing comprehensive administrative support to a team, including managing telephone messages, databases, and correspondence.
Candidates should have experience in maintaining and updating service user and financial record systems, as well as inputting referrals into databases.
The role requires strong organizational skills to schedule meetings, take minutes, and manage diaries, along with processing orders and invoices.
Applicants must have at least 2 years of relevant experience and possess skills in word processing, database management, and effective communication.
The salary for this position is competitive and commensurate with experience, and interested candidates should submit their CV and contact Varsha for further inquiries.

To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies.

To maintain and update service user and financial record systems to agreed standards.

To input referrals and update appropriate database systems

To provide administrative support to the team e.g. produce and send ad-hoc / template letters

To process orders, Barclaycard purchases and invoices for goods and services e.g. stationery, furniture.

To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards.

To assist managers, where appropriate, to record information within the human resources computerised system e.g. timesheets

Archive / retrieve / destroy files and maintain accurate records.

To oversee the admin PPN process.

To provide support to meetings and events for the service where required.

To liaise with appropriate departments / agencies / organisations as required.

To provide statistical information as required.

To provide cover at other centres as necessary.
Duties also involve, updating databases (CareFirst) and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.

Requirement:

Dealing with the public
Dealing with a variety of tasks & demands relevant to the post
Must be able to work as part of a team and contribute to effective team-working
Ability to be flexible and cope positively with change
Ability to deal with issues of a confidential nature
Non-judgemental attitude
Skills in the use of database / financial system.
Word processing skills.
Ability to communicate accurately/concisely and sensitively.
Ability to organise and prioritise own workload.
Commitment to produce quality work.
Ability to use initiative.

If interested, please submit CV and call Varsha on (phone number removed) between 9am to 5pm (Mon to Fri)

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