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We are seeking a highly organised and proactive Personal Assistant to support the Director of Procurement at our prestigious university. This role is ideal for someone who thrives in a dynamic environment and is adept at managing multiple tasks efficiently. The successful candidate will play a crucial role in facilitating the smooth operation of the procurement department.
Day-to-day of the role:- Manage and organise the Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and follow up on action points.
- Handle confidential documents and communications with discretion.
- Assist in the preparation of reports and presentations for departmental and university-wide meetings.
- Serve as a liaison between the Director and other departments within the university as well as external stakeholders.
- Manage incoming and outgoing correspondence and emails.
- Support the procurement team with administrative tasks as needed.
- Proven experience as a Personal Assistant or similar administrative role.
- Excellent organisational and time-management skills.
- Strong communication and interpersonal skills.
- Proficiency in MS Office and experience with virtual meeting platforms.
- Ability to handle confidential information with discretion.
- Capable of working independently and as part of a team.
- Experience in a higher education or similar complex organisational setting is desirable.
- Flexible hybrid working arrangement.
- Opportunities for professional development and training.
- Access to university facilities and resources.
To apply for this Personal Assistant position, please submit your CV by clicking apply above
