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- To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies.
- To maintain and update service user and financial record systems to agreed standards.
- To input referrals and update appropriate database systems
- To provide administrative support to the team e.g. produce and send ad-hoc / template letters
- To process orders, Barclaycard purchases and invoices for goods and services e.g. stationery, furniture.
- To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards.
- To assist managers, where appropriate, to record information within the human resources computerised system e.g. timesheets
- Archive / retrieve / destroy files and maintain accurate records.
- To oversee the admin PPN process.
- To provide support to meetings and events for the service where required.
- To liaise with appropriate departments / agencies / organisations as required.
- To provide statistical information as required.
- To provide cover at other centres as necessary.
- Duties also involve, updating databases (CareFirst) and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.
Requirement:
- Dealing with the public
- Dealing with a variety of tasks & demands relevant to the post
- Must be able to work as part of a team and contribute to effective team-working
- Ability to be flexible and cope positively with change
- Ability to deal with issues of a confidential nature
- Non-judgemental attitude
- Skills in the use of database / financial system.
- Word processing skills.
- Ability to communicate accurately/concisely and sensitively.
- Ability to organise and prioritise own workload.
- Commitment to produce quality work.
- Ability to use initiative.
If interested, please submit CV and call Varsha on between 9am to 5pm (Mon to Fri)
