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Job Purpose:
- To lead a team to ensure efficient and timely delivery of payroll functions in accordance with current legislation and conditions of service.
- To provide strategic overview of the payroll service and look for continuous improvement and efficiency.
Main Responsibilities:
- To provide leadership and line management to the payroll function within the Council
- To manage the payroll service to ensure employees are paid accurately, on time and in accordance with current legislation and conditions of service.
- To provide the payroll lead on implementation of any new systems or procedures.
- To work closely with HR recruit teams to onboard and correctly set up pay for new employees.
- To work as the subject matter expert on complex areas of pay e.g. multiple employment, leave, maternity and sickness payments, pension and AVC arrangements and payments to leavers.
- To manage appropriate payroll systems with other HR, pension and finance colleagues.
- To actively seeking ways to improve the service developing a modern payroll service and looking at process improvements and possibilities for automation.
- To lead on pension auto-enrolment processes.
- To take the lead for payroll audit processes.
- To produce payroll reports for internal HR monthly and quarterly reporting
- To be an active member of HR leadership team
- To be a key member of HR project teams where there is an interface with pay.
Job Specific Requirements
- To compile timetables to ensure deadlines are met for the submission of payroll data to meet the scheduled running of the payroll and BACS files
- To resolve problems within current systems to ensure accurate payments
- To undertake payroll checks for changeover of financial years and agreed pay awards
- To assist the team with day-to-day payroll activities to ensure payroll deadlines are met
- To adhere to the HR Service Level Agreement (SLA) and quality procedures
- To provide leadership and guidance to Senior Payroll Officer and Senior Payroll assistant
- To resolve escalated complex issues and complaints
- To work with internal and external auditors to ensure Statutory obligations are adhered to
- To support DWP & Crown Prosecution Service to provide advice and sensitive information and to appear as a witness in court in cases of alleged fraud involving Council employees
- To compile payroll data for specific enquiries (FOI) and data request regarding Council employees.
- To comply with legal duties on behalf of the Council
- To actively participate in new and ongoing payroll related projects
Experience / Knowledge
Experience of managing or supervising a payroll team
Experience of interpreting Terms and Conditions of Employment
Extensive knowledge of interpreting legislation governing the application of PAYE, NI and associated statutory deductions
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RQ1510305
