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The role is a crucial position within the company, providing comprehensive, high-quality secretarial and administrative support to the management team to leverage their time and allow them to manage and fulfil organisational objectives. Requiring a proactive, organised, and efficient approach, the successful candidate will be capable of working across different business functions in a high-pressured, fast-paced environment, delivering a broad range of tasks to ensure the smooth running of the business.
Responsibilities and duties:
- Provide full diary management for internal and external meetings, including coordinating schedules, meetings, and appointments, preparation of agendas, documents, and materials.
- Support general admin duties and also be the facilities rep for the Croydon office - review process documentation, support the Group Technical Services Director, the Financial Controller with audit coordination, and other managers, as needed.
- Report and presentation production - prepare and format information for internal and external communication incl. prepare memos, letters, invoices, statements, and other documents.
- Primary cover for the CEO's PA when on leave (will need to be able to work in the London office periodically).
- Facilities Management.
- Front of House.
- Supplier Management.
Essential skills, knowledge, and experience
- Minimum 2:1 degree or equivalent
- Strong written and spoken communication skills to enable communication at all levels.
- Highly organised and efficient.
- Ability to handle a varied workload and competing priorities.
- Proficiency in the Microsoft Office Suite, particularly Word, Excel and PowerPoint.
- Willingness to work extended hours, as required.
- Ability to support success and timely delivery in a complex, multi-disciplinary environment.
- Personal drive and resilience in established and new/changing situations.
- A team player with strong interest in the performance of the business as a whole.
- Bright, energetic and positive with a can do' attitude and a focus on getting things done.
