Job Summary:

We are seeking a highly professional and polished Receptionist to be the first point of contact for our corporate office. The ideal candidate will have prior experience in a professional services or corporate environment and will demonstrate excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role is essential to ensuring the smooth daily operations of the front office while delivering an exceptional client and visitor experience.

Key Responsibilities:

Greet clients, visitors, and employees in a courteous and professional manner
Manage incoming calls and direct them to the appropriate personnel or department
Maintain a clean and organized reception area
Coordinate meeting room bookings and ensure they are prepared with the necessary equipment and materials
Handle incoming and outgoing mail, deliveries, and courier services
Assist with general administrative duties, including data entry, filing, photocopying, and document preparation
Maintain visitor logs and issue access badges in compliance with company security protocols
Provide support to other departments as needed, including calendar management, travel arrangements, or event coordination
Uphold confidentiality and demonstrate discretion in all aspects of the role
Ensure adherence to company policies and professional standards at all times

Requirements:

Previous experience in a receptionist, front desk, or administrative support role within a corporate or professional services environment
Exceptional verbal and written communication skills
Professional appearance and demeanor
Strong organizational skills and ability to multitask effectively
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office equipment
Ability to work independently and as part of a team in a fast-paced setting
High school diploma required; post-secondary education in business administration or related field is a plus