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Join our client’s fast-paced team to deliver exceptional events from start to finish.
If you're organised, detail-focused, and thrive under pressure, we want to hear from you!
- Based in Edinburgh
- £40,000 - £45,000 salary (DOE)
- Monday - Friday, 37.5 hours per week
- 20 days holiday + bank holidays
Job Description:
- Conduct research on availability and pricing for hotels, restaurants, and event venues.
- Create, update, and manage working documents to support project planning and execution.
- Respond to client enquiries and develop tailored proposals to meet their event requirements.
- Oversee and manage supplier contracts to ensure service quality and compliance.
- Monitor and take responsibility for the financial performance of assigned projects.
- Coordinate internal teams and manage freelance staff, ensuring alignment with project goals.
- Ensure company policies and standards are upheld across all operations and interactions.
- Handle enquiries and requests from delegates, clients, and consumers efficiently and professionally.
- Support general office administration, including updating client and supplier databases, processing payments, and overseeing credit control.
- Lead on-site event coordination, managing both suppliers and staff to ensure smooth execution.
Person Specification:
- Demonstrated experience in end-to-end event project management is a key requirement.
- Strong written and verbal communication skills, with the ability to engage confidently with clients and stakeholders.
- Excellent planning abilities and keen attention to detail, ensuring high-quality delivery.
- Effective time management and the ability to prioritise tasks in a fast-paced environment.
- Collaborative team player, contributing positively to group dynamics and shared goals.
- Versatile and adaptable, thriving in a small-business setting where a hands-on approach is essential.
- Resilient under pressure, capable of managing the demands and shifting priorities of live event environments.
- Skilled at juggling multiple projects, maintaining efficiency and organisation across varied workloads.
- Dedicated and hard-working, with the flexibility required in the dynamic events industry.
- Commercially minded, with an understanding of budget control and business impact.
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
