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Executive Assistant

Reed
Posted 7 days ago, valid for 5 days
Location

Edinburgh, City of Edinburgh EH105BP, Scotland

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

SonicJobs' Terms & Conditions and Privacy Policy also apply.

Sonic Summary

info
  • Reed Business Support is assisting a prestigious client in Edinburgh with an exciting EA/Office Manager position.
  • The role offers a salary range of £35,000-£40,000, along with a 10% performance bonus.
  • Candidates should have proven experience as an EA at the senior leadership level and be comfortable in a fast-paced, international environment.
  • Key responsibilities include managing complex diaries, coordinating international travel, and overseeing office operations.
  • The position promises opportunities for growth and involvement in diverse tasks beyond the traditional EA remit.

Reed Business Support are currently supporting an internationally recognised client of ours with a really exciting opportunity within the business.

Role: EA/Office Manager

Salary: £35,000-£40,000 + 10% company performance bonus

Location: Edinburgh city centre

Working hours: 9am- 5:30pm (Friday WFH)

About the Role

This is not your average EA position. You’ll be the right hand to the Director of E-Commerce and one other Snr Stakeholder, providing high-level executive support while also playing a pivotal role in office operations and international coordination. From managing complex diaries and global travel itineraries to liaising with external contractors and orchestrating standout events, your impact will be felt across the business.

Key Responsibilities

  • Provide proactive EA support including diary management, travel planning (domestic and international) and meeting coordination
  • Act as a gatekeeper and trusted liaison for internal and external stakeholders
  • Coordinate international travel and logistics for the Head of E-Commerce
  • Oversee office management duties including vendor relationships, facilities, and supplies
  • Lead the planning and execution of internal events and external engagements
  • Support project tracking and reporting for key e-commerce initiatives
  • Reporting duties utilising Excel
  • Snr Management meeting preparation and attendance

Although our client are a large and internationally recognised brand, they have a very entrepreneurial mindset and as such, there is no ‘red tape’ or internal bureaucracy that is holding the successful post holder in progressing within the business.

Our client are all about ‘growth’ and as such, will be open to the right candidate being able to trin or be involved in duties out with their remit. These can be wide ranging from involvement in YouTube content for their YouTube channel to undertaking HR duties/training. The ability to progress is a real selling point!

What We’re Looking For

  • Proven experience as an EA at senior leadership level
  • Impeccable organisational skills and attention to detail
  • Confident communicator with a professional and approachable manner
  • Experience managing office operations and working with external suppliers
  • Comfortable working in a fast-paced, international environment
  • Discretion, resilience, and a proactive mindset

This is your chance to be part of a globally respected brand with a vibrant culture and a commitment to innovation. You’ll work alongside inspiring leaders, travel internationally, and help shape the future of e-commerce—all while enjoying the buzz of Edinburgh city centre.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

SonicJobs' Terms & Conditions and Privacy Policy also apply.