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Job description:
Document Controller / Administrator required
Excellent Salary
Based on site in Elgin and part based in Inverness.
The ideal candidate will be responsible for managing and maintaining all documentation within the organisation, ensuring that records are accurate, up-to-date, and easily accessible. This role requires strong attention to detail, excellent organisational skills, and proficiency in various software applications.
Responsibilities
Maintain an organised filing system for both electronic and paper documents
Ensure all documents are accurately filed and stored according to company procedures
Assist in the preparation of reports and documentation as required
Perform data entry tasks with precision and efficiency
Manage incoming and outgoing correspondence, ensuring timely responses
Utilise Microsoft Office and Google Workspace for document creation and management
Provide clerical support to various departments as needed
Uphold phone etiquette while communicating with internal teams and external clients
Experience
Previous office experience is essential, with a focus on administrative tasks
Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
Familiarity with QuickBooks is advantageous but not mandatory
Demonstrated organisational skills with the ability to manage multiple tasks simultaneously
Experience in data entry and clerical roles is preferred
Excellent typing skills with a keen eye for detail
Strong phone etiquette to maintain professional communication standards
