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A fantastic opportunity for a Law Graduate to join one of the largest legal practices in Surrey offering excellent progression within the legal field.
- £23,500 - £25,000 salary (DOE)
- Excellent opportunities for progression
- 25 days holiday + bank holidays
- Based in Epsom
Job Description:
- Efficiently manage all incoming and outgoing mail, faxes, and deliveries, ensuring timely distribution.
- Maintain and update archiving systems, including arranging file retrieval and storage, and handling related administrative tasks.
- Carry out high-volume photocopying, particularly for court bundles, under tight deadlines, and ensure accurate and prompt distribution.
- Monitor stationery levels and restock as needed.
- Perform errands within the town centre when required.
- Support the office with general administrative duties, occasional IT tasks, and basic typing (e.g., attendance notes).
- Answer and direct calls professionally, take accurate messages, and promptly deliver them by phone or email. Manage voicemail messages each morning.
- Welcome clients, manage appointment arrivals, and assist with ID verification.
- Maintain a clean and welcoming reception area and meeting rooms. Offer refreshments when requested and consistently uphold high standards of client care.
- Demonstrate a proactive, team-focused attitude and a willingness to take on new tasks as needed.
Person Specification:
- Law degree is essential
- GCSE in Maths and English (A*-C) or (9-4) or equivalent
- Demonstrated ability to interact professionally with clients in person and over the phone, including handling challenging situations with patience and diplomacy.
- Strong verbal and written communication skills, with a courteous telephone manner and a focus on delivering excellent client service. Listens actively and asks relevant questions to ensure clarity.
- Maintains a neat and professional appearance, adheres to dress standards (including uniform if required), and presents themselves as approachable and well-groomed.
- A reliable team player with a cooperative and adaptable approach, willing to support colleagues and adjust to new methods or tasks as needed.
- Works effectively without close supervision, showing initiative and the ability to manage tasks independently.
- Understands the professional environment and demonstrates good judgement, including recognising role boundaries.
- Capable of working efficiently in a busy setting, meeting deadlines and maintaining composure during high-pressure situations.
- Creates a positive first impression for clients and visitors, ensuring a warm and professional atmosphere.
- Competent with computers and office systems, supporting day-to-day administrative functions.
- Handles sensitive information with confidentiality and integrity.
Benefits:
- Annual salary reviews each April
- Bonus scheme (payable annually)
- Pension
- Life assurance
- Interest free ticket loan
- Long service award
- Private medical
- Paid professional memberships
- Health & wellbeing initiatives
- Regular social events
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
