Our client, a well-regarded company is looking for a skilled Legal Secretary to support their busy and dynamic Real Estate team. This position offers a great opportunity to advance your legal support career within a collaborative and professional environment. You’ll play a key role in ensuring smooth day-to-day operations by delivering reliable secretarial and administrative assistance to the legal team.

Company Benefits:

Competitive salary, based on experience and qualifications.
Free on-site parking.
A benefits package that includes a contributory pension scheme, enhanced parental leave, 25 days annual leave (plus Christmas closure), and employee perks.

Key Responsibilities:

Provide comprehensive secretarial support to solicitors and fee earners handling a wide range of commercial property matters, including sales, purchases, leasing, and property finance.
Manage and respond to all forms of communication, including emails, phone calls, and post, ensuring prompt action or escalation as needed.
Draft, format, and revise legal documents such as leases, contracts, licences, deeds, and Land Registry applications, ensuring all documents meet company standards.
Open, maintain, and close client files in accordance with company protocols and regulatory requirements, including completing AML checks and client due diligence.
Act as a point of contact for clients, external professionals, and other stakeholders, helping to coordinate progress on property transactions.
Maintain internal tracking systems and matter reports to provide visibility on transaction status for the legal team.
Assist with post-completion tasks such as submitting SDLT returns, filing with the Land Registry, and following up on registrations.
Manage diaries, arrange meetings, monitor important deadlines, and book travel or training as needed.
Prepare bills and liaise with the finance team regarding client account balances and disbursements.
Stay informed about Real Estate legal procedures and departmental practices to help deliver a responsive, high-quality service.
Support the Real Estate Operations Manager with ad hoc administrative and secretarial projects.

Experience and Skills Requirements:

Previous experience as a Legal Secretary or Legal Assistant within a Commercial Property or Real Estate team is essential.
Sound understanding of commercial property processes including leasehold, freehold, and post-completion activities.
Strong administrative and document-handling skills, with high attention to detail and accuracy.
Excellent communication skills and confidence when dealing with clients, professionals, and colleagues.
Ability to prioritise effectively, work to deadlines, and manage multiple tasks in a busy legal setting.
Knowledge of compliance protocols including anti-money laundering and client onboarding checks.
Comfortable using digital dictation tools, legal software, and Microsoft Office packages.
A proactive team player with a flexible, solutions-focused attitude.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.