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C.Neo Ltd are working exclusively with a local SME to recruit an experienced Office Coordinator/Administrator to coordinate all day to day office tasks and make sure office compliance and admin are up to speed based in their offices in Hamble, Southampton in Hampshire.
The ideal Office Coordinator/Administrator duties will be to
- Manage incoming calls and enquiries, ensuring prompt and professional responses and directing queries to the appropriate team members for efficient action.
- Coordinate the preparation and submission of tender responses, working with technical and management teams to meet deadlines and requirements.
- Maintain and monitor scheduling for internal meetings, project deadlines, and key deliverables, ensuring all stakeholders are informed and aligned.
- Oversee inventory management, including ordering, tracking, and restocking office and field supplies to support ongoing operations.
- Support general office administration, including document management, filing, and correspondence handling.
- Assist with internal and external audits, including preparation and organisation of documentation for ISO accreditations and compliance requirements.
- Liaise with external suppliers, service providers, and clients as needed to support office and project needs.
Essental skills needed as an Office Coordinator/Administrator are
- Previous experience in an office coordinator, administrator, or similar role
- Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication skills, with a professional and approachable manner.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and general computer literacy.
