My client are seeking a proactive and detail-oriented Senior Facilities Assistant to support the Head of Operations in managing daily facilities processes and ensuring an effective and efficient central support function. This role requires a blend of independence and team collaboration, making it ideal for someone who excels in a dynamic environment.

Day-to-Day of the Role:

Oversee and maintain office risk assessments including COVID-19, asbestos, and fire.
Manage the BrightSafe Application, documenting risks and accidents as needed.
Handle the annual renewal process for Buildings and Contents insurance with the provider.
Coordinate visits and maintain relationships with suppliers such as washroom providers, pest control, and waste disposal services.
Liaise with contractors to maintain building services and ensure all areas are clean and functioning safely.
Organise annual safety checks including PAT testing, boiler service, and fire extinguisher service.
Conduct emergency lighting and fire alarm tests as required.
Assist IT with workstation assessments and manage equipment orders upon authorisation.
Maintain kitchen supplies and manage recycling procedures.
Update and maintain essential operational documents such as parking allocations and telephone lists.
Support the Operations Team with various projects including refurbishments and marketing events.

Required Skills & Qualifications:

Proven experience in facilities management or a similar role.
Excellent organisational and problem-solving skills.
Strong written and verbal communication abilities.
Proficient in IT and familiar with office management software.
Ability to handle multiple tasks and work under pressure.
Knowledge of health and safety regulations.
A hands-on approach with a willingness to engage in manual work as needed.

Benefits:

Competitive salary and benefits package.
Opportunities for professional development and training.
Dynamic and supportive work environment.
Flexible working arrangements to support work-life balance.