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- Job Title: Office Manager / Executive Support
- Location: Hertford, Herts
- Salary: £30,000 - £35,000 per annum
- Contract: FTC (12 Month Maternity Contract)/ Full-time, Monday -Friday, 37 hours per week / Some flexibility maybe required
- (Monday-Thursday, 9am-5:30pm & Friday, 9am – 5pm)
Office Manager / Executive Support:
- Do you have previous experience working in a busy office environment, providing a range of administrative support?
- Does a varied role, where you’ll work closely with the senior leadership
- team and also assist with property maintenance and various duties
- appeal to you?
- Would you feel confident managing the day-to-day operations of a business?
- Do you have some HR experience and the ability to support HR-related processes?
- Are you proactive, well-organised, detail-oriented, adaptable, and capable of managing a wide range of office tasks?
- Does the opportunity to join a highly established, friendly, family-run business, which are a market leader in its field, on a 12-month fixed-term maternity cover, sound of interest to you?
If you answered “yes” to some of the above, we’d love to hear from you!
Our Client:
Our client is an award winning, highly established and industry-leading grocery importer who supplies a range of sectors and operates across the UK and Europe.
Job Role:
We are looking for a proactive and highly organised Office Manager/Executive Assistant to support the smooth running of our client’s fastpaced office environment on a 12 month FTC (Fixed term contract). This role will provide essential administrative and executive support to senior leadership and is key to maintaining the day-to-day operations of the business. The ideal candidate will be detailoriented, adaptable, and capable of quickly managing a wide range of office task.
This is an office based, 12-month fixed term contract to cover maternity leave.
Key Responsibilities:
Office & Administration
Manage all daily office operations to ensure a productive and professional working environment
Implement and maintain administrative systems, procedures, and policies across the business.
Oversee procurement and stock management of office supplies, IT equipment, and cleaning & kitchen resources.
Ensure compliance with health & safety regulations; act as Fire Warden, monitor equipment, and maintain records.
Handle correspondence, queries, and complaints with professionalism and discretion.
HR & People Support
Support HR processes including drafting employee contracts, preparing induction programmes, and managing new starter documentation.
Maintain accurate personnel records, track absences, and prepare HR reports.
Coordinate recruitment activities, including scheduling interviews and liaising with candidates.
Support staff engagement through the organisation of company events, social activities, and team-building initiatives.
Finance & Compliance
Process invoices, track expenses, and manage office budgets.
Assist with payroll changes, pensions, and employee health benefit administration.
Oversee company insurance renewals
Maintain accurate financial and compliance records in coordination with the finance team.
Assist with end of year tax returns
Executive & Senior Management Support
Provide high-level support to company directors, including ad hoc executive duties, diary support, and project coordination.
Prepare reports, presentations, and correspondence for senior management.
Attend leadership meetings, produce accurate minutes, and follow up on actions.
Supervise and support administrative staff to ensure high standards of performance and efficiency.
Property & Estate Management
Coordinate the maintenance, repairs, and servicing of company-owned properties.
Oversee rental tracking, tenant communication, and contractor liaison.
Manage utilities, service providers, and insurance renewals across multiple buildings.
Act as primary contact for propertyrelated emergencies, including building alarm monitoring.
Organise upkeep and servicing of company car fleet, including leases, insurance, and breakdown cover.
Support management of the company’s overseas residence in Portugal, including utilities, insurance, local service providers, maintenance scheduling, and seasonal preparation for director visits.
Travel & Events
Organise travel, transport, and accommodation for staff and executives.
Plan and deliver company events, including corporate functions, parties, and staff socials.
Skills:
Highly organised, accurate, and detail-focused
Proactive, with the ability to juggle multiple priorities effectively
An excellent communicator with strong interpersonal skills
Experienced in HR practices and processes
Confident in managing office operations
Benefits:
Competitive salary
Finish early on a Friday
33 days holiday (includes bank holidays)
Company Pension scheme
A supportive and friendly team environment
Casual dress Fridays
Thank you for your interest in this vacancy, which is being advertised by TalentHQ Ltd, acting as an Employment Agency. Your application will be considered alongside others, and we will contact you within 5 working days if you are shortlisted. Due to the high volume of applications we receive, we regret that we are unable to respond to each applicant individually. By applying for this role, you accept our Privacy Policy which you can find on our website.
