Office Manager

We are a small professional consultancy in the Construction Sector with20+ staff based in Liverpool.

We are seeking a highly organised, proactive, and detail-oriented Office Manager/Coordinator to support our Practice, ensuring the smooth and efficient running of the daily office operations. The ideal candidate will have strong administrative and clerical skills, excellent computer literacy,exceptional communication abilities and experience with bookkeeping duties. This role requires professionalism, initiative, and the capacity to manage multiple tasks in a fast-paced environment.

Duties would include:-

1. Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
2. Manage online and paper filing systems
3. Develop and implement new administrative systems, such as record management
4. Organise the office layout and maintain supplies of stationery and equipment
5. Maintain the condition of the office and arrange for necessary repairs
6.Organise Training and CPD for staff
7.Organise Events and/or staff attendance at events (including booking accommodation etc.)
8. Implement and promote equality and diversity policy
9. Review and update health and safety policies and ensure they're observed
10. Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
11. Arrange regular testing for electrical equipment and safety devices
12. Attend conferences and training
13. Manage all Social Media and the company website, including appropriate company news updates
14. Manage Staff Calendars and Meeting Room bookings
15. Purchase office equipment and manage Expenses account
16. Answer Phone calls and redirect as appropriate.
17. Answer general company e-mails and redirect as appropriate.
18. Perform data entry tasks as requested by Surveyors.
19. Maintain and update company records (policies/accreditations) as appropriate.
20. Type letters and other documents requested.
21. Undertake ISO 9001 Audits (with training provided)
22. Monitor and manage supplier invoices,collate financialdata and reconcile via Sage Accounting Software(bookkeeping duties)