Office Manager

We're now exclusively working with this Kings Langley based business to recruit a new Office Manager/Senior Administrator to join the team.

This role is going to offer the opportunity to join an extremely warm and friendly team and to settle into an environment which provides full training and support - No prior office management experience is required, this would be ideal for any Administrators or Receptionists out there who might have stepped up and taken on some of those "unofficial office manager" type duties too.

Personality and character are more important than experience in a role like this, yes you need to have a level of office/admin experience behind you, but in this position you need to be confident and have top-class people and communication skills.

Day-to-day in a role like this you'd have 2/3 people reporting to you and duties will vary from opening up the office, setting up meeting rooms based on visitors coming in, board meetings etc., handling invoices/paperwork, responding to emails/queries and then also being responsible for actioning anything from those board meetings; such as contractor work etc.

This is very much a permanent role and due to the nature of the role/business, you'd be fully-site based in their busy Kings Langley offices, working Monday to Friday, 8am to 5pm with an hour's lunch break.

The role will be paying up to 34k plus annual bonus, as well as parking on site, a gym on site and more.

Key Duties:

• Responsible for the day to day running of the office, ensuring high standards of customer service and performance are maintained.
• Book meeting rooms, conferences, and events.
• Work in collaboration with team, colleagues and contractors ensuring the efficient planning and preparation of upcoming events.
• Ensure the meeting and conference rooms are set up in good time prior to the meeting/conference and cleared down promptly after.
• Conduct health & safety risk assessments.
• Monitor the email inboxes of the office and deal with all requests and enquiries in a timely and professional manner.
• Create accurate monthly invoices, reports and analyse data.
• Review invoices received for accuracy and ensure payment is made in line with Company policy.
• Answer all calls in a timely, professional and efficient manner.
• Provide full secretarial and administrative support to clients and visitors, as required.
• Keep track of issues and monitor on an ongoing basis.
• Liaise with the Finance Team on a monthly basis for reporting.
• Ensure adequate levels of office stock are maintained.
• Manage contractor relationships with cleaning, catering and security staff/companies to ensure the service they provide meets our high standards.

Candidate requirements:

• A confident, can-do attitude with top-class people and communication skills is an absolute must have.
• Previous experience within a reception, administration or office management site would be great.
• High levels of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Punctual and reliable.
• Ability to assimilate information and learn new skills quickly.
• A good standard of typing skills required, and proficient in MS Word/ Excel/Outlook.
• Ability to remain calm under pressure and when faced with difficult situations.

What next?

Apply for the role, get in touch with Bobby and we are looking to hold interviews asap with the ability to start someone as soon as they're available.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.