Our well-established client, who has a solid reputation for delivering a full range of trusted quality services is looking for an Executive Assistant to join their dynamic team. Our client’s vision is to treat all of their staff and clients with respect, to be kind & helpful . People are right at the heart of the organisation.

This is a new role to provide administrative support to the Managing Director, Business Development Director and Head of HR. This full-time office based role offers a salary up to £30k doe plus pension, healthcare scheme, discounted legal fees, career development and performance reviews. Technical and personal skills training.

Knowledge and Experience Required:

Previous experience of working in an administrative role supporting multiple people is essential
Excellent keyboard skills with a good knowledge of Microsoft Outlook and Word. Case management system experience would be advantageous
Can work on own initiative, good prioritisation and organisational skills
A friendly and calm manner
Ability to be a team player and flexible outlook

Key Responsibilities:

General support to Managing Director:

Pro-actively supporting Managing Director with managing diary and commitments, and being aware of her movements
Organising and preparing relevant documents for meetings
Typing documents from dictation
Preparing Managing Director travel expenses forms for approval

Business Development support:

Provide support with organising events and attendance as and when required at exhibitions and business shows
Provide support and assistance in keeping website up to date with articles, blogs, staff profiles and photos
Order and monitor business stationery items e.g. business cards, name badges and other promotional material.
Assist staff in booking on to networking events as and when required & support with organising and promoting internal charity fundraising events

Compliance: Full training will be given

Check that corrective actions have been undertaken by required deadlines and inform the Risk & Compliance Officer if they have not been undertaken. Record audit outcomes in a spreadsheet for analysis
Assist Risk & Compliance Officer in compiling data for standard file reviews and check that correct number of reviews are being undertaken. Also ensure corrective actions completed by reviewees in the required timeframe
Record compliance breaches in the risk register and follow up to check the compliance has been undertaken to close risks.
Assist with administrative tasks to support the preparation for audits

HR support:

Provide support and administrative assistance with preparing for new starters e.g. requesting references, adding to HR and case management systems.
Supporting the Head of HR on an adhoc basis with administrative tasks.