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Our well established client is looking for anAccounts Assistant (Accounts Payable Focus)to join their finance team in Ledbury.
Monday to Friday, 0900 - 1700 (36.5 hours)
This role will primarily focus on purchase ledger duties, ensuring accurate and timely processing of supplier invoices and payments. In addition, the role will also involve supporting credit control activities, including monitoring outstanding debts, and assisting with customer communications. The position provides general support to the wider finance team, contributing to month end processes, administrative tasks, and ongoing financial operations. this is a varied role that requires strong attention to detail, good communication skills and the ability to manage multiple priorities within the finance environment.
Main Duties & Responsibilities;
Purchase Ledger:
- Process supplier invoices and credit notes
- Match invoices to purchase orders and delivery notes
- Prepare supplier payment runs
- Reconcile supplier statements and handle discrepancies
- Maintain accurate and up-to-date ledge records
- Check authorised invoices for payment
- Raise debit notes on queried invoices and monitor progress
- Manage Accounts Payable mailboxes
- Calculate and process settlement discounts as required
- Manage AP Invoice authorisation process and maintain document scanning system
- Maintain supplier payment templates with HSBC
- Distribute supplier remittances
- Process proforma and ad hoc payment requests
- Resolve issues with suppliers to ensure continuity of supply
- Take payment request calls and deal with queries
- Set up new Supplier accounts and manage database
- Maintain Purchase Ledge filing systems
- Archive Purchase Invoices periodically
- Reconcile Imports, including Import Agent charges and supplier invoices
Credit Control:
- Chase and collect debt via telephone, letter and email
- Support with running Monthly Statements
- Taking and processing payments
- Communicating hold/release of customer orders to sales teams
- Support with running necessary checks on new account applications and open and set credit limits
General Accounts Support:
- Assist with month end routines (accruals, journals etc)
- Support bank reconcilliations and petty cash management
- Help prepare VAT returns
- Provide support during audits
- Carry out adhoc finance tasks as required
- Update vehicle declarations regularly
About You;
The ideal candidate will have experience in purchase ledger and general accounting. Be proficient in Word and Excel with an understanding of accounting software with a high attention to detail and accuracy.Strong communication and interpersonal skills with aProfessional and friendly telephone manner. The ability to manage and prioritise workloads and be professional whilehandling challenging situations
Qualifications:
AAT qualification (or working towards) is desirable. Previous experience in a similar finance or accounts role is essential
Swift (Gloucester) is acting as an employment agency in regards to this role
