Our client is well known corporate firm looking to recruit a permanent Executive Assistant to support a Senior Executive and line manage a PA and Team Administrator along with office management duties for the office of approximately 80 members of staff.

Salary: £36,000 - £38,000 + fantastic benefits package and 25 days holiday

Hybrid: 4 days working in the office and one from home

Location: Leeds City Centre fantastic office new, modern, large, bright

Executive Assistant duties:

Extensive diary management for the Senior Executive - managing a very busy diary with back-to-back meetings daily both external and internal.
Ensuring the Senior Executive is prepared for meetings with any necessary documentation.
Inbox management for the Senior Executive.
Booking UK travel arrangements.
Taking notes in meetings and forwarding action points.
Arranging events.
Processing expenses.
Assisting with the Anti-Money Laundering process, delegating appropriate tasks.
Responsible for the billing process on behalf of the Partners.
Line managing the PA and Team Administrator to include: ensuring their work is completed to high standard and to deadlines requested, supporting their personal development, conducting 1-1 meetings and annual performance management meetings, arranging the monthly office support team meetings, setting the agenda and delegating actions, coaching and mentoring the Team Administrator.
Assisting with any project work.
Providing cover to other Partners as and when needed.
Office Manager duties - Being responsible for the smooth running of the office ensuring Health & Safety standards and that the office is a safe working environment for both employees and visitors, working with the firm's internal departments including Facilities, Marketing, and Talent Acquisition. Being a role model and following the firm’s policies and staff handbook, ensuring the firm’s projects and initiatives are followed. Managing suppliers etc.

Executive Assistant profile required:

Have previous Executive Assistant experience supporting a senior Executive.
Have previously worked within a busy corporate environment.
Have experience of managing a very busy diary.
Have previously managed or supervised at least one office staff member.
Be able to take notes in meetings.
Have excellent organisational, problem solving and time management skills.
Be able to find solutions if any problems should arise.
Be a positive role model, able to motivate and inspire.
Have excellent communication and interpersonal skills and be able to build good working relationships with all levels of the business.
Be a great team player who is approachable and willing to help.
Have a great work ethic and take a pride in their work.
Maintain high levels of confidentiality and discretion at all times.
Have very good Microsoft Word, Outlook, Excel and PowerPoint skills.