Administrative Assistant

Administrative Assistant - London Are you graduate or graduate calibre and ready to join the fast-paced world of sharp end financial services? Are you willing to work hard and grab an amazing opportunity to support in a West End boutique finance house and deliver first class administrative skills to the wider business, progressing eventually to become an EA within a wonderfully supportive team?I am delighted to be recruiting for a super client who are looking for a hardworking and friendly applicant who is happy to handle multiple tasks within the admin field and looking to eventually progress. The role is first and foremost an Administrative Assistant and we are looking for a very flexible candidate who is very happy to muck in and learn and take responsibility to deliver best in class service.The role is a true mixture of administrative tasks and 1 day a week will be based front of house on a busy reception and you will also provide lunch cover. The role has such scope as you will be covering for the EA team with sickness and holiday and looking after their stakeholders and full training will be given. Hours are 8.30 - 5.30pm, five days on-site.The company are extremely well respected and we are looking for a candidate who wants to shine! Responsibilities/ Duties (not limited too).* Providing float cover to all admin team desks including reception when team members on annual leave, out of the office or unwell.* Assisting the admin team with all central admin tasks and taking on overflow of work from the admin team.* Covering reception for an hour a day during the receptionists lunch break. * Supporting members of the wider team with their business and administrative requirements.Excellent telephone manner. Answering phones and directing calls to the appropriate parties in an efficient and professional manner. Taking clear and concise messages and passing these on accordingly.* Scheduling and coordinating international and domestic travel including flights, trains, hotel and ground transportation.* Coordinate necessary visa and passport renewals.* Extensive coordination of busy and complex diaries with continuous changes to schedules and priorities in different time zones.* Arranging cars and taxis or proposing public transport solutions for transport to and from meetings.* Prepare and submit team expenses.* Maintaining various databases in word, excel and outlook. Examples of this may include logging records of conferences and subscriptions.* Taking responsibility for some central administrative tasks and working autonomously to ensure records are maintained, deadlines are met and any necessary actions are taken. Examples of this may include maintaining the central filing system and offsite archiving, entering records onto the CRM system.* Managing inbox and forwarding, actioning and responding to emails as appropriate.* Preparing agendas and other relevant materials for key meetings.* Creating and editing both PowerPoint and Word presentations.* Printing and binding documents.* Maintaining general office filing both soft and hard copy.* Typing reports and correspondence.* Ensuring all costs incurred for the company have an appropriate deal reference attached to them.* Be familiar with the Expense and Travel policy and always stay within these boundaries.* Filing current, closed and potential deals. Maintaining a central file (soft and hard copy).* Assist with unpacking of food and stationary deliveries.* Willingness to assist with all manner of tasks. Examples of this may include laying out lunches, making hot drinks, running errands and keeping the office clean and tidy.* Liaising and assisting IT support. Skills* Excellent verbal communication skills with the ability to exercise, good judgement and diplomacy.* Ability to respond to variable workflow and maintain composure in a high-pressure environment.* Strong PC skills, including outlook and MS office (all to an advanced level).* Attention to detail and accuracy.* Reliable attendance and punctuality. * Handle information in the form of reports, correspondence and conversations, in a manner which ensures confidentiality.* Capability to manage multiple tasks and priorities in tight time deadlines and possess strong problem solving ability.* Confidence to manage upwards in an appropriate manner.Apply today for immediate screening! This is a superb opportunity for a candidate to join a super business and be part of a great team!