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The AP Assistant will be responsible for supporting the finance department with tasks associated with processing invoices, maintaining records, and ensuring that all outgoing payments are made in a timely and accurate manner. This role requires attention to detail, strong organisational skills, and the ability to work collaboratively in a fast-paced environment. Please note the successful candidate needs to be immediately available or have a 1 week notice.
Key Responsibilities:
- Invoice Processing: Receive, review, and verify invoices for accuracy, appropriate approvals, and compliance with company policies.
- Data Entry: Accurately enter invoice details into the accounting system for payment processing.
- Payment Processing: Prepare and process electronic transfers and payments, as well as check runs.
- Reconciliation: Reconcile accounts payable transactions and ensure that all payments are accounted for and properly posted.
- Vendor Management: Maintain and update vendor files, resolve discrepancies, and respond to vendor inquiries regarding billing and payments.
- Expense Reports: Assist in the preparation and processing of employee expense reports, verifying receipts and adherence to policies.
- Month-End Closing: Assist in month-end closing tasks, such as reconciling statements and compiling data for reporting purposes.
- Documentation: Maintain accurate records and documentation to support audits and financial reporting.
- Communication: Collaborate with internal departments and external vendors to resolve payment issues and discrepancies.
- Compliance: Ensure compliance with internal controls, company policies, and relevant regulations.
Key Requirements:
- Experience using Netsuite (desirable)
- German language proficiency (desriable)
- Multicurrency/ multi entity experience (essential)
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates
