Facilities Coordinator

Job Advert: Interim Facilities Coordinator (4-Month Contract)Location: Central London (100% Office-Based)Contract Type: Temporary (4 months)Daily Rate: £140-£180 per dayWorking Hours: Rotational shift basis – 7:00–15:00, 8:00–16:00, and 9:00–17:00 (Monday to Friday)Security Clearance: SC level preferred (or willingness to obtain upon offer)IR35 Status: Inside IR35

A central government executive agency is seeking an experienced Facilities Coordinator to join their small, dedicated team on an interim basis. This 4-month contract is to provide essential cover during a period of staff absence and ensure the continued smooth operation of the office environment.

• Act as the first point of contact for all facilities-related issues, including security, AV equipment, cleaning, stationery, and meeting room setups.
• Support the procurement process for facilities goods and services in line with government guidelines.
• Deliver Health & Safety and office induction briefings to new staff and contractors.
• Maintain accurate records of facilities issues and updates.
• Manage incoming and outgoing mail, including franking and distribution.
• Conduct daily checks on office systems (e.g., AC, AV, copiers, TV).
• Coordinate visitor and contractor access via the landlord’s management system.
• Set up meeting rooms and arrange refreshments as required.

• Strong interpersonal and customer service skills, with the ability to liaise effectively at all levels.
• Proven experience in a facilities team environment.
• Confident in managing contractor relationships and ensuring quality standards.
• Familiarity with procurement processes, including raising purchase orders and obtaining approvals.
• First Aid and/or Fire Marshal certification is desirable.

• The role is fully office-based and may occasionally require evening or weekend work.
• Candidates must be eligible for SC security clearance. Preference will be given to those already cleared.
• References covering the last three years of employment are required.