Document Controller

Document Controller Role - Aconex

Location: Central London

Full Time, Fully site based

Permanent basis

Aconex & Main Con experience essential

Your day to day duties will include:

• Assist with the collation and review of all incoming tender documentation ensuring accurate records are maintained throughout the tender process.
• Assist in the production of tender launch documents as required.
• Assist the pre-construction department in collating relevant information regarding tender submissions.
• Assist with the preparation of documents for tendering purposes.
• Assist in the collation, dissemination and recording of tender queries and responses.

• Assisting with the implementation of the document management process (EDMS, email, paper etc.) for the project.
• Uploading / downloading relevant information to the EDMS.
• Control of the internal and external documentation as required utilising the EDMS.
• Ensuring all documents are carried through the correct review and approval processes.
• Ensuring Project team adherence to system, Protocols and Quality standards.
• Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project.
• Ensure the hard copy drawings, files, etc. are constantly updated with the latest revisions / information and are kept in good order.
• Overview of approvals and RFIs on the project, ensuring these are appropriately raised and closed out in a timely manner.
• Co-ordinating the sample/technical submittal/benchmark approval processes and keeping the relevant trackers updated.
• Assist in the production and issuing of the Change Notification Register, EAI Registers, RFI registers.
• Updating of various schedules/trackers to assist with project delivery.
• Collate, review and issue Project Reports as required in a timely manner including relevant appendices.
• Compete ad hoc Audits on each Project.
• Provide Viewpoint for Projects inductions and ongoing training to the internal and external members of the project teams.
• Manage/assist with each project setup as necessary.

• Manage the process of collating all trade O&M manuals and ensuring the approval/commenting process for this is carried out in line with programme dates.
• Assist in the production (as required) of the Project H&S File including O&M Manuals and As Built Drawings.
• Assist in the development of the completion and handover information (key schedules, & registers).
• Assist in the collation all QHSE information as required by the Project, Division or Group QHSE Manager.

Please could you apply to be considered for this excellent opportunity, or contact Paige Camies at the Fawkes & Reece office for more information.