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- Take full ownership of the Club’s internal and external events and society programme, from concept through to delivery.
- Act as the primary liaison for members, guest speakers, suppliers and internal teams on all event-related matters.
- Manage all communications, including crafting invitations, overseeing RSVPs, and handling follow-ups using Salesforce Marketing Cloud.
- Represent the Club at events – welcoming guests, coordinating logistics, and occasionally travelling for external or overseas functions.
- Maintain up-to-date event calendars across Outlook, the website and physical noticeboards.
- Upload event data and logistics into Salesforce Events Management, ensuring accuracy and attention to detail.
- Oversee event budgeting, supplier coordination, and financial reconciliations in partnership with the Finance team.
- Collaborate closely with the F&B and kitchen teams to deliver seamless guest experiences.
- Produce all necessary materials for events including menus, place cards, table plans, and signage.
- Provide timely content for newsletters, website, and social media updates.
- Provide support and cover for the wider events and private dining team during peak periods and holidays.
- Proven background in event coordination or administration within a luxury hospitality or private members’ environment.
- Impeccable written and verbal communication skills, with a personable and diplomatic manner.
- Exceptional attention to detail and organisational prowess, with the ability to multitask in a fast-paced setting.
- Proficiency in CRM and events systems (Salesforce or similar preferred).
- Discreet, intuitive and always a step ahead – able to anticipate guest needs and ensure smooth delivery.
- A polished, professional presence with the flexibility to work evenings and occasional weekends.
- Willingness to travel on occasion, both within the UK and abroad.
