An award-winning FTSE 250 financial services firm based in stunning offices in West London is looking for an Executive Assistant with a ‘can-do’ attitude to join the team and support two C-Suite executives. Along with a salary of circa £50,000 per annum, you will receive private medical insurance, enhanced maternity/paternity policies, sponsored learning & development, access to an onsite gym, free yoga, subsidised PT sessions and much more! This role would suit a highly personable individual who is confident managing two very different senior executives. It requires someone who can calmly adapt to a busy and dynamic environment and who is not easily fazed by last-minute schedule changes. As a newly created role, it is important that you can add value from day one: you will be able to work independently and have processes to bring to the table, and an understanding of how to build relationships from the start. Ideally, you will have at least 3 years of prior experience supporting in a similar role. You will be highly organised, efficient and not easily overwhelmed. It is a fluid, fast-paced and high-performance environment, but also one which is built with culture and people at the heart of the business. As such, it is a highly sociable and fun place to work, and the ideal person will enjoy this environment. Whilst a standalone role, this position will work collaboratively alongside the Assistant team. As Executive Assistant, your responsibilities will include:

Managing diaries, coordinating internal schedules for meetings, external visits, appointments and calls;
Seeking efficiencies and improvements in current processes;
Processing expenses;
Providing occasional personal support, such as booking personal travel and appointments;
Arranging international and domestic business travel for Executives and their guests;
Preparing ad hoc documents and presentations;
Liaising with clients, colleagues and others on the Executives’ behalf;
Arranging external lunches and dinners as required;
Printing and binding of documents;
Supporting the organisation of events, including staff parties and training sessions;
Providing holiday cover for other administrative positions;
Ad hoc tasks as required.

We’re looking for an Executive Assistant with:

Prior experience as an assistant, ideally supporting senior executives
High attention to detail and ability to manage multiple priorities
A flexible and open-minded approach to all areas of their work
Confident communication skills: happy to approach senior stakeholders
A self-starting and proactive mentality, enjoying working independently and collaboratively
A personable, professional approach: this is a people-facing role.

This is a hybrid working role, 4 days in the office per week (after probation). You will be working Monday-Friday, 08:00-17:00, with some flexibility required. To apply for this role as Executive Assistant, please click apply online and upload an updated copy of your CV.Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.