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Executive assistant
Executive Assistant

Executive Assistant

Ferreira Young Recruitment

Posted 5 hours ago, valid for 19 days

London, Greater London EC1R 0WX

Full Time

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Sonic Summary

The role is for an Executive Assistant (EA) to the CEO of a rapidly growing financial services/insurance company based in the City, offering a salary of £60k plus exceptional benefits including a super pension and bonus.
This position requires at least some board-level experience in financial or insurance services, with a strong emphasis on stakeholder management and relationship building.
The EA will be responsible for managing the CEO's diary and travel arrangements, ensuring smooth coordination across time zones and meetings.
Key duties include inbox management, preparing meeting notes and reports, and assisting with presentations, all while maintaining a proactive approach to work.
The company promotes an inclusive culture where employees are valued and trusted, providing excellent opportunities for career development.

EA to CEO

5 days in the office - City

£60k + exceptional benefits including super pension and super bonus!

A highly entrepreneurial financial services/insurance services business is looking for an EA to support the CEO and one other Board member. The business has an international flavour and is growing fast.

They operate in a highly inclusive style where staff are trusted and treated well. They are based 5 days a week in the City office and offer excellent scope for development alongside an amazing salary and benefits package which includes a very generous bonus!

Looking for an Executive Assistant to manage the smooth running of the CEO days (+ one other board member) and ensure they are both prepared for all their meetings, keeping on top of important emails in their inboxes. There will be extensive stakeholder management and ability to build great relationships is key.

Looking for an EA who displays passion and pride in their career, perhaps looking to move up to supporting a CEO but must have some Board experience/exposure. Must have Board/SLT level EA experience in Financial/Insurance services.

Key duties:

Diary Management for the CEO and one other board member
Proactively manage and forward plan to ensure travel is coordinated correctly across time zones and balanced with regular meetings
Booking various modes of transports, accommodation, chauffeurs, security services on location.

Co-ordinating business diaries to ensure there are no clashes
Liaising with internal and external clients and service providers.
Preparing and issuing meeting notes, minutes and reports and other correspondence on behalf of the CEO
Collation, compilation and distribution of reports, information packs in preparation for meetings.
Inbox management for CEO and one other board member
Preparing presentations for both internal and external use to the standard required.
Gatekeeping
Expense management
Email/document dictation

Key Experience:

Taking a pro-active approach towards work
Excellent written and verbal communication
Complex Inbox Management
Board level PA work within FS/Insurance services
Complex travel management (including visas)
Financial Services and/or Insurance experience and experience in a fast-paced environment

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