Job Title: Executive Assistant

Location: Victoria, London

Pay: £16 - £20 per hour

Duration: Temporary 2-3 weeks

Hours/days: Monday - Friday (full- time)

Start date: Monday 9th June

Are you a dynamic professional looking for a rewarding role? Join us as an Executive Assistant and support the Board and Chief Executive in maintaining a vibrant and productive office environment!

Responsibilities:

Provide a warm and courteous reception service, managing the main phone switchboard.
Greet visitors with a smile, serve refreshments, and keep meeting rooms tidy and stocked.
Manage the enquiries mailbox by drafting replies to straightforward queries and reallocating others effectively.
Coordinate Board meetings, ensuring timely distribution of papers and liaising with Board Members.
draught meeting minutes for Board and Executive Committee from recordings, utilising the latest technologies.
Offer comprehensive diary, travel, and administrative support to the Chief Executive, assisting with special projects.
Collaborate with staff to prepare briefing materials for external meetings.
Ensure effective document control and retrieval, maintaining organisation.
Handle documents needing notarisation, with occasional visits to the FCO and Chinese Embassy.
Produce supporting documents for Client and staff visa applications for business travel.

Essential Skills:

Exceptional verbal and written communication skills; conversational Mandarin is a plus!
Confident and courteous when engaging with C-level stakeholders.
Strong self-management and organisational skills with keen attention to detail.
Proactive, adaptable, and practical in problem-solving scenarios.
Commitment to maintaining confidentiality and discretion at all times.
Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
Self-motivated and flexible with working hours to meet business needs.
Creative, eager to learn, and a true team player!
Willingness to support team activities outside of the core role as needed.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.