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- Managing complex calendars and coordinating appointments, meetings, conferences, and extensive travel arrangements (both domestic and international)
- Booking conference rooms, arranging catering and A/V equipment as needed, and preparing meeting materials (digital or print)
- Tracking business and travel receipts; compiling and submitting accurate, well-allocated expense reports for all team members
- Handling conference attendance, including registration, payment, attendee tracking, and liaison with representatives where necessary
- Serving as a point of contact for internal and external clients; responding to emails and phone calls; ensuring all meeting requests are addressed
- Maintaining organized, up-to-date files and records; managing incoming mail, legal documents, and other correspondence
- Building and maintaining relationships with key stakeholders including senior leadership, colleagues, vendors, and visitors
- Demonstrating reliability, confidentiality, and sound judgment to build trust
- Completing various ad hoc administrative tasks and projects as assigned
- Cover reception twice a month - rota
- Bachelor’s degree or equivalent qualifications preferred
- 7+ years of relevant administrative experience within financial servicesÂ
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur; experience with Monday.com is a plus
- Strong organisational and time-management skills
- Excellent verbal and written communication skills
- Ability to work both independently and collaboratively
- High level of discretion and professionalism
