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- Provide proactive secretarial and administrative support to the Vice Dean (Education), managing complex diaries, scheduling meetings, and coordinating agendas, papers, and catering needs.
- Draft and edit correspondence, presentations, and communications; manage email inbox and anticipate urgent issues requiring prioritisation or rescheduling.
- Organise UK and international travel, including researching itineraries, booking accommodations, and ensuring necessary checks (e.g., risk assessments, insurance, vaccinations).
- Support the Vice Dean’s involvement in internal committees and external boards through calendar management, documentation, and project timeline coordination.
- Coordinate key events and VIP visits in collaboration with the Dean’s Office Events Manager and provide high-profile event support when required.
- Manage internal processes, review office systems, maintain intranet content, and oversee office resources, including supplies, expenses, and purchase orders.
- Liaise with staff and external partners, fostering strong relationships while upholding confidentiality, professionalism, and the School’s reputation.
- Provide cross-cover for the Dean’s Office EA, contribute to investigations and committees, and support HR processes such as contract amendments and contingent worker records.
- Having 12 months of experience working as an executive assistant or personal assistant
- Gaining experience working in education
- Demonstrating strong stakeholder engagement experience
- Working in higher education environments
