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- A good communicator with knowledge of the managers or activities they assist, the job holder will act as the first point of contact handling complex and confidential situations and requests in a timely and effective manner
- Organise events and meetings, including the booking of venues, travel and accommodation.
- Provides some diary management services, including the management and scheduling of key calendar appointments ensuring effective use of managers’ time
- Frequently liaise with various internal and external contacts, screening and prioritising all forms of incoming communications
- Maintain efficient and effective filing system, ensuring all documentation catalogued and organised using internal systems
- To undertake other duties appropriate to the post including the collation and preparation of invoices, raising purchase orders and processing expenses, providing assistance to the managers
- Prepare documents, presentations and other materials to a clear brief, using established formats and standard software
- Prepare straightforward analysis, manipulation and interpretation of data.
- Dealing with routine issues and coordinating more complex responses, ensuring that these are delivered in a timely and effective manner
- Responsible for coordinating team IT requests, user administration, systems access and record keeping
- Working with the lead asset manager to ensure those who are joining or moving to the department are equipped appropriately with the correct IT assets, and leaver’s assets are returned
- Experience of providing designated assistance at managerial level in a range of organisations
- Proven experience of organisation, diary management and planning skills
- Organised with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met
- Effective communication skills, with the ability to work well with range of people at all levels
- Good ability to develop strong working relationships with stakeholders at all levels of the organisation and externally
- Strong computer skills with extensive demonstrable experience of office software packages (i.e. Word, Excel and PowerPoint)
- Ability to use own initiative, be proactive and deal with specific queries as they arise
- Attention to detail and practical experience of gathering, analysing and collating complex and confidential information
- Diary management experience
- Media sector experience
- Relevant business administration qualification
