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Our client is a very successful and established family office in Mayfair, London, looking to hire a permanent Team PA to support 4 Senior Directors.
The role is ideal for someone who is highly organised, proactive, professional with excellent communication skills and a keen eye for detail. As the first point of contact for clients and visitors, you will play a key role in ensuring a welcoming and efficient office environment.
Team PA Private Family Office
Location: Mayfair, West End, London, amazing offices!
Salary: £45,000- £50,000 (depending on experience) annual bonus, 25 days holiday
Hours 9am to 6pm Monday to Friday (office-based)
Team PA duties include:
- Extensive and complex diary management across different time zones for 2-3 of the Senior Directors.
- Booking seamless international travel flights, accommodation, including private jet chartering, yacht and limousine arrangements, producing details itineraries and arranging visas.
- Meeting and greeting UHNW/HNW clients & guests in a friendly and professional manner.
- Answering and direct phone calls, emails, and inquiries efficiently.
- Managing meeting room bookings, arranging any catering for meetings and ensuring meeting rooms are set up ahead of the meeting and cleared away after.
- Expense management - collating receipts, logging information on to an Excel spreadsheet and passing to Accounts for approval.
- Preparing and reviewing sensitive and confidential correspondence and reports.
- Providing administrative support to the 4 Directors.
- Handling incoming and outgoing mail and deliveries.
- Maintaining and ordering office supplies and ensuring the office environment is tidy and organised.
- Liaising with the IT provider if any IT issues occur.
- Liaising with the Property Manager. •
- Assisting with event coordination and internal communications.
- Supporting HR and management with ad-hoc administrative tasks.
- Providing cover to the Executive Assistant to the CEO if she is on annual leave.
- Ad hoc & last-minute operation duties.
The successful candidate for this role will:
- Have previous experience as a PA or Receptionist or Administrator.
- Have excellent communication and interpersonal skills confident liaising with HNWIs.
- Have strong Microsoft Office (Word, Excel, Outlook) skills.
- Have excellent organisational, time management and multitasking abilities.
- Have strong academics.
- Have a positive, friendly, approachable, and professional demeanour.
- Have the ability to handle confidential information with discretion.
- Have excellent attention to detail and be able to work to dead deadlines
- Be great team player who can use their initiative.
