Company Secretary

Company Secretary - London- Hybrid working

Astral Legal have partnered with an insurance company in London as they are recruiting their 1st In-House Company Secretary.

Company Secretary - London- Hybrid working

Astral Legal have partnered with an insurance company in London as they are recruiting their 1st In-House Company Secretary. You will be working closely with the CEO and executives to support continuous improvement in Board reporting and pack logistics to maintain good governance standards.

The key duties of the Company Secretary will be:

• Responsibility for all Board and Shareholder meeting processes including the development and maintenance of the Annual Board and Committee meeting planner, tracking regular reporting and approval items, and Board and Committee calendar
• Take ownership and maintenance of company registers (including Board conflict of interest and Board training records)
• Preparation and submission of statutory returns and Companies House filings in a timely manner
• Work closely with the CEO and Chair(s) to co-ordinate, finalise and circulate Board agendas
• Responsible for Board and Committee pack producing including all items for discussion and approval are uploaded to central system (Diligent) in advance of meetings
• Take full and comprehensive minutes at meetings and ensure they are circulated promptly
• Responsible for reviewing and tracking Board action items to completion
• Provide key resource to Chair and Board for guidance and advice on corporate governance standards and good practice
• Provide support to Chair in meeting preparation and in-meeting management of Board meetings
• Maintain Board and Committee Terms of Reference and support Chairs in annual review and updates
• Key liaison point for NEDs in relation to Board administration, diary management and training
• Co-ordinate and manage Board and Committee Effectiveness reviews with responsibility for tracking and reporting on actions to completion
• Support Chair in Board succession planning and Board skills reviews
• Work closely with Compliance in support of the Management Responsibilities Map updates and maintenance, including skills gap analysis
• Work with HR and Compliance functions to ensure SM & CR requirements are effective for Board and Committee members
• Support Compliance in SMF applications and Board/Committee approvals process

The ideal candidate will either be a qualified Company Secretary or a Qualified Lawyer who has at least 5 years' experience working in a senior Co-Sec role. Candidates must have experience working across the Insurance sector.

Please apply now for immediate consideration.