Back to search
My longstanding clients are looking for a Legal Secretary to join their Conveyancing team. This a full-time position and Salary will depend on experience.
The Legal Secretary’s principal role is to provide the Fee Earner to whom they report to with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee earning tasks, by assisting thin the management and execution of their day-to-day workload.
The role will be client facing, so it essential that you are a confident communicator with the ability to deal with clients (sensitively and with discretion) and other staff proactively and professionally.
The main duties will include, but are not limited to: -
- Audio typing, sending out letters, emails, faxes etc daily.
- Opening new file and completing Anti-Money Laundering checks
- Preparing and drafting documents (from audio dictation);
- Photocopying, printing, scanning & organising couriers.
- Opening & closing files.
- Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner.
- Monitoring post and/or emails and dealing with as appropriate.
- Dealing with basic queries and general administration.
- Preparing bills and assisting with the billing process by liaising with the fee earner and accounts department as required.
- Requesting cheques, bank transfers and paying in money received, as appropriate.
- Providing reception cover from time to time.
- Prepare and submit SDLT, AP1 and FR1 applications to the Land Registry online portal.
- Use conveyancing panel portals such as LMS and Lender Exchange experience of porttals will be very welcomed
- Ensure applications are submitted within the OS1 priority period and requisitions replied to before the cancellation date.
