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As Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of the office. This is a fantastic opportunity to take on a varied role, and really make it your own.You will be the first point of contact for all visitors and clients, providing a welcoming and professional environment. There will be the opportunity to take on some project administration as well as supporting with marketing and even HR. Thus is a fantastic opportunity for someone looking to take the next step in thier admintraion career.Key Responsibilities
- Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.
- Management of office meeting rooms
- Be first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.
- Order catering for internal and external meetings
- Manage office consumables, including stationery and kitchen supplies
- Assist with recruitment and onboarding
- Assist with events
- Production of social media content including copywriting and imagery
- To assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe In Design proficiently when required.
- Support project managers with a wide range of administrative duties
- Update and maintain central project records
- Log and upload project documentation onto relevant project file share systems
- Assist with client invoicing and updating project cash-flows.
- Manage electronic and manual filing
- Arrange project team travel, accommodation and catering when required.
- Ensure the CRM system is kept up to date.
Skills and Experience
- Prior experience in a similar role, ideally within the architecture, design or construction industry
- Knowledge of InDesign and document management systems would be an advantage
- Strong organisational skills
- Ability to work with people at all levels
- Excellent communication, both written and verbal
As Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of the office. This is a fantastic opportunity to take on a varied role, and really make it your own.You will be the first point of contact for all visitors and clients, providing a welcoming and professional environment. There will be the opportunity to take on some project administration as well as supporting with marketing and even HR. Thus is a fantastic opportunity for someone looking to take the next step in thier admintraion career.Key Responsibilities
- Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.
- Management of office meeting rooms
- Be first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.
- Order catering for internal and external meetings
- Manage office consumables, including stationery and kitchen supplies
- Assist with recruitment and onboarding
- Assist with events
- Production of social media content including copywriting and imagery
- To assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe In Design proficiently when required.
- Support project managers with a wide range of administrative duties
- Update and maintain central project records
- Log and upload project documentation onto relevant project file share systems
- Assist with client invoicing and updating project cash-flows.
- Manage electronic and manual filing
- Arrange project team travel, accommodation and catering when required.
- Ensure the CRM system is kept up to date.
Skills and Experience
- Prior experience in a similar role, ideally within the architecture, design or construction industry
- Knowledge of InDesign and document management systems would be an advantage
- Strong organisational skills
- Ability to work with people at all levels
- Excellent communication, both written and verbal
