Office Manager

Job Title: Office Manager

Location:Golders Green, London
Employment Type:Full-Time
Industry:Construction (Small-Sized Main Contractor)

About the Company

We are a growing, small-sized construction company delivering residential and commercial projects across London. Our team combines strong technical expertise with a collaborative, solutions-driven approach. We are now seeking a highly organised and proactiveOffice Managerto ensure the smooth running of our Golders Green office and support the operational efficiency of our project teams.

Role Overview

The Office Manager will be responsible for the day-to-day organisation of the office, administrative coordination for the construction team, document control, HR and onboarding support, and ensuring operational compliance required within the UK construction sector. The ideal candidate will be detail-oriented, reliable, confident in managing multiple tasks, and comfortable working in a fast-paced environment.

Key Responsibilities

Office & Administrative Management:

• Oversee all daily office operations, ensuring a professional and efficient working environment.
• Manage office supplies, equipment, and service contracts.
• Coordinate maintenance, deliveries, cleaners, and external service providers.

Construction Administration:

• Support project teams with document control.
• Prepare and format reports, meeting minutes, project schedules, and correspondence.
• Assist in procurement admin (raising POs, supplier coordination, tracking deliveries).
• Coordinate communication between site teams, subcontractors, consultants, and head office.

Finance & Commercial Support:

• Process and track invoices, delivery notes, expenses, and timesheets.
• Support the commercial team with verifying the subcontractor documentation and compliance (RAMS, insurance, CSCS, accreditations).
• Liaise with the accounts department on payments and monthly reporting.

HR & Recruitment Support:

• Coordinate onboarding for new starters (contracts, company handbooks, inductions).
• Schedule training, maintain CSCS and CPD records, track certifications and expiry dates.
• Maintain holiday schedules and staff attendance records.

Compliance & Health & Safety

• Support H&S compliance and documentation across the company.
• Ensure company policies, procedures, and accreditations (e.g., CHAS, Constructionline) are kept up to date.
• Assist with preparation for audits and inspections.

Communication & Team Support

• Act as the first point of contact for visitors, clients, and suppliers.
• Support Directors with diary management, travel arrangements, and administrative tasks.

Key Requirements

• Minimum 3 years' experience as an Office Manager or Senior Administrator.
• Experience in the construction sector or a related field in the UK.
• Strong organisational and multi-tasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with MS Office (Word, Excel, Outlook) and general office software.

What We Offer

• Competitive salary based on experience.
• Supportive and collaborative working environment.
• Opportunities for professional development and training.
• Stable, long-term role with a reputable construction company.
• Convenient location in Golders Green with excellent transport links.

We politely ask recruiters not to get in touch with us regarding this opportunity.