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Our client is seeking to appoint someone who has Finance experience and great communication and organisational skills. You will lead the administration staff in the Wimbledon office. The organisation is a registered charity and they have 4 organisations with the Wimbledon area. The role will require the successful candidate to have worked within the charitable sector and who understands the finance function within this not for profit sector.The role will include:Day to day management of the organisations finances and liaison with their accountantsIT and communication systems management and enabling good communication within and beyond the entire organisation.
You will be working within a very pleasant working environment and staff team and the hours ideally, will be school hours, during team time. eg: 9.30am - 2.00pm.
Purpose of the role:Enabling accurate quarterly finance reporting to the trustees of the charity, support the management of the organisation ensuring good communication with everyone and to the wider community and society. You will manage the information and administration systems to ensure that their record keeping and communication systems support and enable the mission and ministry of the organisation. You will manage the Finance Assistant and support the Wardens in the maintenance of Team Properties and you will work with both volunteers and paid staff to ensure that the face of the organisation to the wide community, is friend and confident and that the resources of the organisation are accounted for and used efficiently and that the administrative workload of the organisation, is completely managed.Financial Duties:Monitoring cash flow and ensuing up to date recordsManagement of systems for Online Banking - setting up online payments, managing the movement of cash and the day to day management of the organisations account and investments - monitoring and maintaining investment recordsManagement of payments and alerting the Treasurer to potential issues.Liaison with payroll provider and providing information about additional payments to the staff for life eventsGIFT AID claims for the organisationProcess staff and volunteer expenses, make payments and monitor claims and costsUndertake and manage the monthly intercompany reconciliation with the organisation to ensure that there is nil balance at the end of each monthInvoice and process payments for Life EventsEnsure that salaries, pensions and employee HMRC payments are made each monthEnsure rents and property costs and both invoiced and receivedProactively manage credit controlSupport the Treasurer in creation of budgetAudit Preparation: Gather information for the auditors and produce a schedule of church submissions for audit.Prepare for and ensure the inclusion of information about investments in the accounts
Office Management:Line manage the Finance AssistantManage the office including contract negotiations for supplies and tasksAdminister and maintain the Google Workspace including Google Calendar and Microsoft Office Charity License as well as supporting staff and volunteers in using them
Communication & Information Management:Communication and DataIT resourcesCyber security - to manage the storage and security of information such as contracts of employment policies, minutes of committee meetings and archives, along with the volunteers involved in this, using Google WindowsOverseeing the organisation websiteEnsure that organisation communicates well and properly to keep personal and confidential information secure.
HR:Support HR administrationPrepare contractsAdministration of the recruitment processEnsure the secure, confidential storage of all employment documents
Additional:Manage the payments for the annual Tennis Parking Fundraising.
Experience required:Ideally educated to Degree level with 1 years experience of Bookkeeping and experience of QUICKBOOKS. You will ideally have experience of website building and maintenance and experience of using social media in a work context. Experience in managing people is required as is excellent financial skills, interpersonal skills, the ability to work without supervision and excellent admin skills including use of Google Workspace. Excellent attention to detail is required and good proof reading skills. You will have the ability to produce invoices, manage payments and petty cash and be able to keep good financial records.
You will ideally have AAT level 3 or 4 and any familiarity with MS Publisher would be very useful. You will have a basic knowledge of the Church of England law in relation to marriage and burials and experience of working with volunteers in a paid capacity. You will have some HR experience and have experience of working for a charity and knowledge of financial regulations for charities. You will be a member of the Church of England and a strategic thinker with a creative flair.
Hours: Monday - Friday, 9.30am - 2.00pm ideally£32.500P.A.
